How MediChatApp Works

From secure AWS deployment to Greenway Intergy integration and go-live—here’s the exact process we run to improve patient engagement and revenue.

MediChatApp process overview
EMR
Greenway Intergy
Hosting
AWS HIPAA-eligible
Security
RBAC · Audit · BAA
Focus
Engagement & Revenue

The implementation—step by step

We use a tight, compliant workflow to get you live quickly and safely.

1
Discovery & goals

We align on objectives (reduce no-shows, lower phone volume, automate recalls, improve billing hygiene) and confirm Intergy environment and locations/providers.

  • Identify modules (Communications, Check-In, Patient Portal, Revenue Automation, AI Assist)
  • Define metrics (show-rate, time-to-reply, recall completion, clean claim rate)
2
Secure AWS setup

We deploy your tenant in an AWS HIPAA-eligible environment with encryption at rest/in transit, private networking, and least-privilege IAM.

  • Per-tenant isolation & environment hardening
  • Immutable, signed audit logging for admin and PHI access
3
Intergy integration

We connect to Intergy (APIs/feeds) to sync patients, appointments, providers, and results metadata needed for engagement & revenue workflows.

  • Read-only sync for safety; explicit write steps for charges/encounters
  • Error handling, retry queues, and visibility in the staff dashboard
4
Module configuration

We tailor modules to your sites and specialties, including content, timing, and escalation rules.

  • Communications: two-way SMS, reminders, recalls
  • Check-In: kiosk/iPad workflow, payments, consents
  • Patient Portal: secure messaging, results/CCDA
  • Revenue Automation: eligible encounters/charges
  • AI Assist: safe drafting, summaries, CPT/ICD suggestions
5
Training & safety checks

We train front desk, billers, and providers. RBAC ensures each role sees exactly what it needs—with guardrails.

  • Test sends & sandbox flows prior to production
  • Runbooks for day-to-day operations and exception handling
6
Go-live & continuous optimization

We monitor KPIs and iterate: show-rate, reply times, recall completion, clean claim rate, revenue per encounter, and patient satisfaction.

  • Change logs & audits for compliance
  • Quarterly tuning for campaigns and revenue rules

What you can deploy

Choose a single module or launch the full suite—everything snaps into Intergy.

Security & compliance, built-in

  • AWS HIPAA-eligible hosting, per-tenant isolation, encryption at rest/in transit
  • RBAC with least privilege and location/provider scoping
  • Immutable audit logs for access, configuration, and automations
  • BAA available and change-management runbooks

Frequently asked questions

Clear answers to common implementation questions.

How long until go-live?

It depends on scope and data access, but most practices complete discovery, integration, and module setup rapidly once credentials and connection details are ready.

Does AI make autonomous changes?

No. AI Assist drafts and suggests only. Providers and billers approve every message, encounter, or charge before anything is posted.

Can we start with one module?

Absolutely. Many practices begin with Communications or Check-In, then add Portal, Revenue Automation, and AI Assist as they see results.

How do you handle updates?

We maintain a change log and schedule updates during safe windows. All configuration changes are audited and reversible.

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